Article
E-ARCHIVE INVOICE
WHAT IS AN E-ARCHIVE INVOICE?
An E-Archive Invoice is a type of invoice that was legally introduced in Turkey in 2014 and has become an essential part of the digitized business world. According to the Tax Procedure Law, this invoice type replaces paper invoices, being issued and stored in electronic format. E-Archive Invoice allows companies that are not e-Invoice taxpayers to issue invoices digitally. Thus, businesses gain efficiency, save time and costs by transitioning to a digital infrastructure. Digital invoices offer a practical solution by delivering invoices to recipients via email or as hard copies.
WHO CAN USE IT?
E-Archive Invoice is particularly beneficial for businesses that have embraced digital transformation and conduct their trade online. Companies with an annual turnover of 5 million TRY or more, non-e-Invoice taxpayers aiming to digitalize, and all businesses seeking faster and more reliable accounting management with digital tools can use this service.
ADVANTAGES OF USING E-ARCHIVE INVOICE
The advantages that E-Archive Invoice offers to businesses are significant both in terms of efficiency and legal compliance. Here are these advantages:
TIME SAVINGS
Invoices issued in a digital environment save time by eliminating the printing, distribution, and delivery processes of paper invoices. They can be sent instantly in electronic format, providing great convenience for both business owners and recipients.
LOWER COSTS
All costs associated with traditional invoice processes, such as paper, ink, and shipping, are eliminated. This creates a significant cost advantage for businesses.
ENVIRONMENTALLY FRIENDLY
Digital invoices reduce paper consumption, contributing to environmental preservation. Paper savings represent a critical step toward protecting nature.
FAST AND EASY ACCESS
Invoices issued in a digital environment are always accessible. Required invoices can be easily found, stored, and reused quickly and conveniently.
LEGAL COMPLIANCE
E-Archive Invoice complies with the Tax Procedure Law, enabling businesses to fulfill their legal obligations and making them easily accessible for legal audits.
DIFFERENCES BETWEEN E-ARCHIVE INVOICE AND E-INVOICE
MANDATORY USE
E-Invoice is mandatory for transactions between e-Invoice taxpayers. E-Archive Invoice, on the other hand, can be issued to businesses or individuals who are not e-Invoice taxpayers.
DELIVERY CHANNEL
E-Invoice is delivered to the recipient through the Revenue Administration (GİB). E-Archive Invoice can be delivered to the recipient via email or as a printed copy.
STORAGE REQUIREMENTS
E-Invoice is stored by the Revenue Administration. E-Archive Invoice must be archived digitally by the business during the legal storage period.
TRANSACTION VOLUME
E-Invoice is suitable for high-volume transactions, while E-Archive Invoice is ideal for small and medium-sized businesses.
SCOPE
E-Archive is suitable for those who are not electronic invoice taxpayers.
Analyzing the differences between the two systems thoroughly and selecting the one that suits your business needs is a vital step for an efficient accounting process. E-Archive Invoice enables businesses that are not e-Invoice taxpayers to issue digital invoices; however, storage and delivery processes are handled differently.
HOW TO ISSUE AN E-ARCHIVE INVOICE AND THE TRANSITION PROCESS
Creating an E-Archive Invoice is quite simple, and you can transition quickly by following the steps below:
SWITCH TO THE E-ARCHIVE SYSTEM
As a first step, register in the E-Archive system via the Revenue Administration (GİB) portal or through a private integrator. This process is applicable to all businesses that are taxpayers.
ENTER INVOICE DETAILS
Once logged into the E-Archive system, you can start issuing invoices. Invoice details (buyer, seller, product/service details, amount, and tax) must be entered accurately and completely.
SEND VIA EMAIL OR PRINT
After creating the invoice in a digital environment, you can send it to the recipient via email or deliver it as a printed copy. This flexibility makes your operations faster.
STORE INVOICE DIGITALLY
E-Archive Invoices must be stored digitally during the legal storage period. This duration is crucial for businesses to fulfill their legal obligations.
TRANSITION PROCESS
To switch to the E-Archive Invoice system, you can use the GİB portal or work with a private integrator. During this transition process, we at Özay provide support to ensure that you meet all legal requirements.